Call 0867227014, 0318115749 or WhatsApp 0825507946 for more detail!

event

13929+14911 Event Management

COURSE SUMMARY

  • Short name: Event Management (Weddings/Conferences 150 guest+)
  • Full description: Co-ordinate meetings, minor events and travel arrangements
  • Accredited: Yes, Public SETA NQF Accredited
  • SETA: Public Education & Training Authority (P Seta)  www.pseta.org.za
  • NQF: 3
  • Credits: 6
  • Duration: 2 days
  • Re-Assessment fees: None
  • Assignment extensions: Up to 18 months at no additional cost.
  • Hidden fees: None
  • Workshops: Weekly in Durban
  • Recognition: Based on the National Qualifications Framework that is Nationally Accepted in South Africa.
  • Success rate of learner: Our success rate for complete assignments and certified learners currently is estimated at 99%.
  • Short-cuts: We don’t take any short-cuts such as POE building in the class and follow all the guidelines stipulated by SAQA and the SETA.
  • Location: Public courses in KZN Durban but we do from time to time schedule classes in Cape Town and Gauteng.
  • Discounts: We offer a members discount for returning students, pensioners and NGO discount. Group discounts on own venues are also offered.
  • Also known/referred to as:
    • Event Management course
    • Conferences Planning
    • Wedding Planner

SUPPORTING STRUCTURES

Currently we have the following supporting structures in place for our members:

  • Telephone support 7 days a week.
  • Whatsapp –
    • Cell. 0825507946 Tel. 0867227014 English.
    • Cell. Zulu 0727372733 Tel. 0318115749 English/Zulu.
  • Helpdesk – www.help.trainyoucan.co.za – 7 days a week (integrated email and sms notifications).
  • Weekly workshops in Durban on Fridays between 8am and 12am.
  • Skype support – contact helpdesk for details.
  • Members private forum with model answers to all  activities including JOB opportunities.

COURSE DETAIL

  •  This course is based on the Unit Standards 13929 + 14911 – click here to read more and here
  • People credited with this unit standard are able to:
    • Identifying a date, venue and time for meeting or event
    • Liasing or negotiating with meeting attendees regarding availability
    • Booking venues and catering
    • Finalising meeting room arrangements
    • Making travel, car hire and accommodation arrangements
    • Notifying and confirming arrangements with attendees or stakeholders
    • Processing and distributing all documentation required for the meeting or event
    • Prepare for a meeting
    • Contribute to meeting discussions
    • Contribute to group and/or team functions.
  • Learners will be learning towards obtaining a national qualification at level 3 or are working in an administrative environment, including SMME`s (Small, Medium and Micro Enterprises), where the acquisition of competence against this standard will add value to the learner`s job, or chances of finding employment.
  • Learners will be well positioned to extend their learning and practice into other areas in the business environment, or to strive towards professional standards and practice at higher levels.
    • To provide fundamental knowledge of the areas covered
    • For those working in, or entering the workplace in the area of Business and Organisational Communication
    • As additional knowledge for those wanting to understand the areas covered
  • Each learner will receive a learner guide and workbook during the contact session that will assist them with the building of their POE (Portfolio of Evidence).
  • Learner will receive full instruction from us before the course to assist with the preparation of the course. Where possible additional resources will be provided to learners who are not able to get there resources.
  • Learners are required to apply skills and knowledge obtained on the course in the workplace. As learners apply these skills, they produce evidence, which needs to be compiled into a portfolio of evidence (POE). This POE is submitted to Trainyoucan for assessment. Learners will receive a workbook and portfolio guide, which will guide them through the process. Any additional resources required will be provided by Trainyoucan to the learner, free of charge.

WHO SHOULD ATTEND

  • Wedding Planners.
  • Hotel Staff.
  • Guesthouse Staff.
  • Travel Agents
  • Event Managers.
  • Event Managing Companies.
  • Exhibition Organisers.
  • Restaurateurs.
  • Florists and décor vendors.
  • Those involved in the tourism industry.
  • Entrepreneurs.

ENROLMENT REQUIREMENTS

  • Basic communication skills (English = reading and writing skills on a NQF level 4 or equal to Metric Level)
  • Able to attend the contact session and any of our workshops offered.
  • Access to email and where possible to the internet for research.

Learner preparation for the contact session (Classroom Training)

a) COMPULSORY:

  • Attending the full contact session. (Classroom Session)
  • Copy of ID and CV for registration purposes. (Indicating previous workplace experience)
  • Pen and paper.
  • A4 lever arch file + 12 dividers. (Cheap dividers)

b) OPTIONAL: (Not required but for those who want to start with the research)

  • Laptop
  • Internet access to view additional support on our Forum

PROCESS FLOW

  1. Enrol as a learner with Trainyoucan by completing the application form. (PDF document or the online enrolment)
  2. Attend the contact session with Trainyoucan. (Each course starts with a 2 hour induction on the SETA’s and explaining the accreditation process. (Most of the learners find this very useful.)
  3. We provide you with all the learning material that you need, including a workbook that you must complete. (Outside the classroom as required by the Unit Standard and OBE Learning)
  4. You complete the workbook and submit this to our offices for assessments, or you can attend any of our FREE workshops for additional support. Any person who attended any of our courses can attend our workshops for FREE. One of the assessors can also evaluate your POE (Portfolio of Evidence) during the workshop and provide you feedback immediately.
  5. Your POE is submitted to our Assessors that will complete the assessment process and provide directly feedback to you through our online tracking system.
  6. Your file is scheduled for verification with the relevant SETA and uploaded on completion. Your final Certificate will only be issued once the SETA verified your POE for security reasons and a final SOR will be issues. (SOR, also called the “Statement of Results” will be issued by the relevant SETA once the process was completed). You MUST receive your SOR one completion from any provider as proof that you were registered. NO SOR = NO ACCREDITATION. (Bear in mind that this process can take up to 3 months to complete.
  7. We provide you with all the guidance and resources to register with the relevant SETA of your choice.

ACCREDITATION AND QUESTIONS YOU SHOULD ASK

The criteria for the accreditation of training providers define a number of requirements that include:

      • Administrative procedures and record keeping and policies.
      • Management review
      • Authorization of affiliates
      • Tutor selection, training and performance review
      • Issuance of training certificates
      • Learner Support
      • Delivery, Assessment and Moderation practices

NOTE: There are basically two different types of accreditation:

    1. The training provider or the institute must be accredited by a SETA. “ETQA” (Their offices, policies and procedures. This can be any SETA = does not matter what type of courses they offer.)
    2. Each learning programme or qualification is accredited with the relevant SETA “ETQA” who is responsible for this programme. Also note that the word “accreditation” does not mean they SETA accredited. It must say “NQF Accredited”.

 Before you can start with any course you should ask the following questions:

    • Is the course accredited and with what SETA?
    • What is the process and duration from start to completion?
    • Are there any additional fees for support to re-submission?
    • Entry Requirements? Do you charge for registration and why?
    • What discount can I get if I do more courses with your institute?
    • What after support and resources to you offer?

 COPY OF THE UNIT STANDARD

logoAll qualifications and part qualifications registered on the National Qualifications Framework are public property. Thus the only payment that can be made for them is for service and reproduction. It is illegal to sell this material for profit. If the material is reproduced or quoted, the South African Qualifications Authority (SAQA) should be acknowledged as the source.

SOUTH AFRICAN QUALIFICATIONS AUTHORITY
REGISTERED UNIT STANDARD:

Co-ordinate meetings, minor events and travel arrangements
SAQA US ID UNIT STANDARD TITLE
13929 Co-ordinate meetings, minor events and travel arrangements
ORIGINATOR ORIGINATING PROVIDER
SGB Administration
QUALITY ASSURING BODY
FIELD SUBFIELD
Field 03 – Business, Commerce and Management Studies Office Administration
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined Regular-Fundamental Level 3 NQF Level 03 3
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered 2012-07-01 2015-06-30 SAQA 0695/12
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2016-06-30 2019-06-30

n all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.

This unit standard does not replace any other unit standard and is not replaced by any other unit standard.

PURPOSE OF THE UNIT STANDARD
Learners will be learning towards obtaining a national qualification at level 3 or are working in an administrative environment, including SMME`s (Small, Medium and Micro Enterprises), where the acquisition of competence against this standard will add value to the learner`s job, or chances of finding employment.

Learners will be well positioned to extend their learning and practice into other areas in the business environment, or to strive towards professional standards and practice at higher levels.

The qualifying learner is capable of:

  • Identifying a date, venue and time for meeting or event
  • Liasing or negotiating with meeting attendees regarding availability
  • Booking venues and catering
  • Finalising meeting room arrangements
  • Making travel, car hire and accommodation arrangements
  • Notifying and confirming arrangements with attendees or stakeholders
  • Processing and distributing all documentation required for the meeting or event

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING
Learners accessing this unit standard will have demonstrated competence in numeracy and literacy at NQF Level 2.

UNIT STANDARD RANGE

  • Working as part of an office support team includes contributing to the arrangements of meetings from lower level management to executive levels
  • Principles will include data gathering, liaison and negotiation with outside parties and team members
  • Details of meeting will include venue, date, reason and time of meeting

Specific Outcomes and Assessment Criteria:

SPECIFIC OUTCOME 1
Identify a date, venue and time for a meeting or event

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1
1. A range of dates for meeting/event are provided to attendees.

ASSESSMENT CRITERION 2
2. Suitable dates and venues are determined based on responses to range of dates provided.

ASSESSMENT CRITERION 3
3. Meeting/event is booked and confirmed with attendees in writing.

ASSESSMENT CRITERION 4
4. All related documentation is forwarded to the attendees.

SPECIFIC OUTCOME 2
Arrange venue and catering

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1
1. Venue is selected and booked.

ASSESSMENT CRITERION 2
2. Process of selecting venue is described.

ASSESSMENT CRITERION 3
3. Special arrangements, logistics, meeting room layout and equipment required are confirmed with the venue provider.

ASSESSMENT CRITERION 4
4. Process of selecting date, caterer and menu is described, taking into consideration religious and dietary requirements.

ASSESSMENT CRITERION 5
5. Agenda for meeting/event is forwarded to venue provider and caterers so that correct times for meals and breaks can be adhered to.

ASSESSMENT CRITERION 6
6. Venue and caterers are notified in writing and deposits paid.

SPECIFIC OUTCOME 3
Make travel, car hire and accommodation arrangements

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1
1. Travel, car hire and accommodation requirements for all attendees are determined.

ASSESSMENT CRITERION 2
2. Suitable accommodation is secured and bookings confirmed in writing.

ASSESSMENT CRITERION 3
3. Car hire facilities are identified and confirmed in writing.

ASSESSMENT CRITERION 4
4. Travel arrangements are made and all necessary documentation forwarded to the attendees.

ASSESSMENT CRITERION 5
5. Invoices relating to travel, car hire and accommodation are processed.

ASSESSMENT CRITERION 6
6. Any relevant advance disbursements for travel, car hire or accommodation are processed.

SPECIFIC OUTCOME 4
Assemble and distribute documentation for meeting or event in good/sufficient time to attendees

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1
1. Deadline date for receipt of documentation from contributors is established according to agreed time frames.

ASSESSMENT CRITERION 2
2. Deadline date is communicated to contributors.

ASSESSMENT CRITERION 3
3. Documents are assembled, copied and collated.

ASSESSMENT CRITERION 4
4. Relevant documents are timeously distributed in hard or electronic form to participants.
UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS
Accreditation and Moderation:

The relevant Services Educational Training Quality Assurance Body (ETQA) will accredit providers offering learning towards these standard and register assessors.

UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE

  • Use and understanding of directories for telephone, venue and conference centers, restaurants, car rental, travel and accommodation
  • Telephone techniques
  • Map book
  • Use of technology: photocopier, e-mail, fax machines, website for research

Critical Cross-field Outcomes (CCFO):

UNIT STANDARD CCFO IDENTIFYING
Identify and solve problems regarding specific meeting requirements.

UNIT STANDARD CCFO WORKING
Work effectively with others liaising and negotiating dates and venues.

UNIT STANDARD CCFO ORGANISING
Organise oneself and one`s activities to collect and collate information on venues and caterers.

UNIT STANDARD CCFO COMMUNICATING
Communicate effectively using assertive telephone techniques and negotiating skills.

UNIT STANDARD CCFO SCIENCE
Use science and technology to communicate meeting details (e-mail, fax and telephone).

Participate in formal meetings
SAQA US ID UNIT STANDARD TITLE
14911 Participate in formal meetings
ORIGINATOR ORIGINATING PROVIDER
SGB Information Systems and Technology
QUALITY ASSURING BODY
FIELD SUBFIELD
Field 10 – Physical, Mathematical, Computer and Life Sciences Information Technology and Computer Sciences
ABET BAND UNIT STANDARD TYPE PRE-2009 NQF LEVEL NQF LEVEL CREDITS
Undefined Regular-Fundamental Level 2 NQF Level 02 3
REGISTRATION STATUS REGISTRATION START DATE REGISTRATION END DATE SAQA DECISION NUMBER
Reregistered 2012-07-01 2015-06-30 SAQA 0695/12
LAST DATE FOR ENROLMENT LAST DATE FOR ACHIEVEMENT
2016-06-30 2019-06-30

In all of the tables in this document, both the pre-2009 NQF Level and the NQF Level is shown. In the text (purpose statements, qualification rules, etc), any references to NQF Levels are to the pre-2009 levels unless specifically stated otherwise.

This unit standard does not replace any other unit standard and is not replaced by any other unit standard.

PURPOSE OF THE UNIT STANDARD
This unit standard is intended:

  • To provide fundamental knowledge of the areas covered
  • For those working in, or entering the workplace in the area of Business and Organisational Communication
  • As additional knowledge for those wanting to understand the areas covered

People credited with this unit standard are able to:

  • Prepare for a meeting
  • Contribute to meeting discussions
  • Contribute to group and/or team functions.

The performance of all elements is to a standard that allows for further learning in this area.

LEARNING ASSUMED TO BE IN PLACE AND RECOGNITION OF PRIOR LEARNING
The learner should have the competence to communicate in English (or the applicable language) at least at NQF level 3.

UNIT STANDARD RANGE
N/A

Specific Outcomes and Assessment Criteria:

SPECIFIC OUTCOME 1
Prepare for a meeting.
OUTCOME RANGE
Date; Venue; Time; Purpose; Agenda; Invitations; Contributions; Minute-taking

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1
1. The preparation reviews the purpose of the meeting and establishes contributions that can be made by the individual issues that may arise and prospective strategies that may be used.
ASSESSMENT CRITERION RANGE
Date; Venue; Time; Purpose; Agenda; Invitations; Contributions; Minute-taking.

ASSESSMENT CRITERION 2
2. The preparation contributes to the achievement of meeting objectives.
ASSESSMENT CRITERION RANGE
Date; Venue; Time; Purpose; Agenda; Invitations; Contributions; Minute-taking.

SPECIFIC OUTCOME 2
Contribute to meeting discussions.
OUTCOME RANGE
Relevance; Clarity; Language; Tone; Factual.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1
1. Contributions made are relevant to, and focussed on proposed motions.
ASSESSMENT CRITERION RANGE
Relevance; Clarity; Language; Tone; Factual.

ASSESSMENT CRITERION 2
2. Contributions are made on the basis of available data.
ASSESSMENT CRITERION RANGE
Relevance; Clarity; Language; Tone; Factual.

ASSESSMENT CRITERION 3
3. Contribution ensures that the language used fits the situation, subject matter and relationship between participants.
ASSESSMENT CRITERION RANGE
Relevance; Clarity; Language; Tone; Factual.

SPECIFIC OUTCOME 3
Contribute to group and/or team functions.
OUTCOME RANGE
Compliance with meeting procedures; Decisions; Recommendations; Follow up.

ASSESSMENT CRITERIA

ASSESSMENT CRITERION 1
1. Contribution ensures that commitment is made to the group and/or team function by complying with meeting decisions.
ASSESSMENT CRITERION RANGE
Compliance with meeting procedures; Decisions; Recommendations; Follow up.

ASSESSMENT CRITERION 2
2. Contribution provides support to other members to achieve meeting objectives.
ASSESSMENT CRITERION RANGE
Compliance with meeting procedures; Decisions; Recommendations; Follow up.

ASSESSMENT CRITERION 3
3. Contribution to team functions are consistent with meeting objectives and agreed rules for member behavior.
ASSESSMENT CRITERION RANGE
Compliance with meeting procedures; Decisions; Recommendations; Follow up.
UNIT STANDARD ACCREDITATION AND MODERATION OPTIONS
The relevant Education and Training Quality Authority (ETQA) must accredit providers before they can offer programs of education and training assessed against unit standards.

Moderation process:

Moderation of assessment will be overseen by the relevant ETQA according to the moderation guidelines in the relevant qualification and the agreed ETQA procedures.

UNIT STANDARD ESSENTIAL EMBEDDED KNOWLEDGE
1. Performance of all elements is to be carried out in accordance with organisation standards and procedures, unless otherwise stated. Organisation standards and procedures may cover: quality assurance, documentation, security, communication, health and safety, and personal behaviour.
2. Performance of all elements complies with the laws of South Africa, especially with regard to copyright, privacy, health and safety, and consumer rights.
3. All activities must comply with any policies, procedures and requirements of the organisations involved, the ethical codes of relevant professional bodies and any relevant legislative and/ or regulatory requirements.
4. Performance of all elements is to be completed within the normal range of time and cost that would be expected in a professional environment (eg. In a commercial or government organisation).

UNIT STANDARD DEVELOPMENTAL OUTCOME
N/A

UNIT STANDARD LINKAGES
N/A
Critical Cross-field Outcomes (CCFO):

UNIT STANDARD CCFO WORKING
Work effectively with others as a member of an organisation.

UNIT STANDARD CCFO ORGANISING
Organise and manage him/her self and his/her activities responsibly and effectively.

UNIT STANDARD CCFO COLLECTING
Collect, analyse, organise, and critically evaluate information.

UNIT STANDARD CCFO CONTRIBUTING
Contribute to his/her full personal development and the social and economic development of the society at large by being aware of the importance of: reflecting on and exploring a variety of strategies to learn more effectively, exploring education and career opportunities and developing entrepreneurial opportunities.

DESIGNING THE TRAINING EVENT

Successful workshop design depends on a number of factors and ideally involves the facilitator working with a small planning group of resource people who have a good understanding of the local area and the targeted training group. When the time comes for designing the workshop, this planning group should already have:

• A clear understanding of the participants and their backgrounds and an awareness of their individual and collective training needs:

Who will be attending the training session: own agency staff, government officials, NGO partners, community representatives, other staff? How many people? What will be the likely educational level and typical posts of the participants? What are the likely attitudes, knowledge, and skill levels that they will bring to the subject area?

• A good understanding of the region/country in which the training is to take place. They should be aware of critical issues that affect the region and the locality and how they affect the targeted participant group.

The flowchart below outlines the specific tasks that the planning group should carry out in designing the training event:

Image